3 Reasons Why it is Important to Leave a Voice Mail Message

important-noteAnd why it is not a waste of time.

But . . .

. . .  it can be frustrating.

Making call after call and not reaching a human . . .

. . .  and just hearing a voice mail message.

How often do you end up listening to a voice mail message when you’ve made an outbound call?

Most of my clients have found it is upwards of fifty percent!

That’s why it is critical to leave an interesting and attention-getting message.

3 Reasons Why it’s Important to leave a Voice Mail Message

  1. Important – if you know who you are calling and why.
  2. Important – if you have a product or service s/he needs or wants.
  3. Important - if you leave a positive, attention-getting message with a good reason for the prospect to return your call..

Be prepared for not hearing back the same day or the next day – or even the next week.

Think about this:

With your voice mail message you are planting a “thought seed.”

The listener now knows your name and company name and what you can provide.

It is very possible s/he has been thinking about the need for what you have to offer.

But work can get in the way of making that call back to you.

Or life gets in the way.

In the back of their mind, they DO intend to phone you.  (The power of positive thinking.)

Sometimes they need – and will appreciate – a follow-up reminder call.

Here are 6 simple tips to get your voice mail messages returned.

And  . . . have you made two or three phone calls to the same prospect and left voice mail messages but haven’t received a return call?

In my e-book Voice Mail Tips & Scripts, you will discover the perfect message to leave for that prospect.

6 Simple Tips to Get Your Calls Returned

Telephone-LondonThere is good news and bad news. First, the bad news. Recent marketing research has found that up to 40% of outbound calls made by salespeople end up in voice mail :(

After talking with hundreds of Weekly Sales Tips subscribers, I have learned that number is actually closer to 50% or 60%. And . . . most voice mail messages left by sales reps are not returned. (Very discouraging for salespeople.) This was especially true because of last winter’s fierce snowstorms resulting in traffic problems and empty offices.

Now the good news – yes there is good news!

We may need to dial more numbers, but we CAN get our calls returned. Read what Steve Sheffield in Vancouver, Washington wrote:

“I jotted down a short voice mail message to leave for a customer I have called 4 times in the last 2 weeks with no reply and she called me back the next day!

More about Steve’s voice mail success later.

Think about this: The first goal of a voice mail message is to get the call returned or, ultimately to result in a live conversation, so . .

. . . . Get Rid of Wimpy Words! Forget about leaving those wishy-washy messages like “please call me back if you have any questions.” Wimpy words with no call to action do not get results.

What action do you want them to take?

1.) Know what you want as a result of your voice mail message. 6 Simple Tips To Get Your Calls ReturnedWrite down in one sentence what action you want the listener to take.

2.) Organize your message so that you state the most important and attention-getting information first, since you may be cut off at any time. Include BENEFITS for the listener.

3.) Speak clearly and not too quickly. Pronounce your first and last name clearly, spelling your name if people may not recognize your name. The person you are calling could become annoyed if they have to spend time replaying the message because they could not understand it.

4.) State your telephone number twice: once at the beginning of your message – after your name and company name – and again at the end of the message. This makes it easier for the prospect to return your call.

5.) Be a name dropper. (This great tip is from urbachletter.com)

If somebody referred you, that person’s name should be one of the first things out of your mouth, even before you fully ID yourself: “Jane, I was referred to you by Barney Rubble. This is Fred …” Starting off this way will ensure your entire message will get listened to. If you don’t have a known person’s name to use, the next best thing is to reference an organization you have in common: “I’m also a member of the Bedrock Chamber of Commerce …”

6.) Prepare and rehearse your voice mail message. Reason: If you leave a bad message, you’re stuck with it, and . . . your voice message is being recorded and can be forwarded to others.

As promised, more about Steve Sheffield’s voice mail success:

“Ann, thank you for what I would consider the best ROI percentage that I have ever experienced in 18 years. I downloaded your books and read just 3 pages in your Voicemail Tips, jotted down a short message to leave for a customer I have called 4 times in the last 2 weeks with no reply and she called me back the next day!” – Steve Sheffield, Southwest Office Systems Vancouver, Washington